Typically, they include the project manager, any invested external parties, and specialists from other teams. The first step is to share the document with all stakeholders, who have been identified before in the planning process. Once the editor has finished the first draft of the document, they can start the document approval workflow. The documents are shared with all stakeholders Document review and approval process in digital projectsД«efore we look at what makes a great review and approval tool, letвЂ™s explore what the document approval process actually looks like. However, if the project manager still isnвЂ™t happy with the document at the approval stage, then they can send it back for another round of reviewing. Furthermore, no changes are made to the document at this stage вЂ“ all changes should have been made previously, in the review phase.ДЄfter approving the changes and finalizing the document during the document reviews, it is then classed as approved (and so, complete) during the document approval process. The approval cycle is different from the review cycle because it only happens once and it comes at the end of the document creation process. At this point, the project is formally classified as finished. During this step, the project is approved (most commonly by the project manager or higher management) and it can then be published. The document approval workflow will only be proposed after one (at least) round of reviews. If they identify any areas that still need improvement, then the reviewers can leave their feedback and suggest changes. They may be a part of the same process, but review and approval are not the same thing.Дuring the review phase, the reviewers are evaluating the proposed piece of work, to assess whether or not it is ready to be signed off on. The difference between review and approval Fostering an environment of collaborationДЄs you can see, the importance of the review and approval process lies in using a sophisticated environment of team collaboration to maximize the likelihood of the projectвЂ™s success.Ensuring that all key deliverables are met.Keeping the project to a clear timescale.

Utilizing the skills of the entire team.Ensuring new content successfully adheres to brand guidelines.The benefits of a strong document approval workflow include (but arenвЂ™t limited to): The document review and approval process is important for a wide range of fundamental reasons. Why the document review and approval process is important the marketing team, before you undertake the same review cycle on the document with the next reviewer group, e.g. This means you get feedback and approval from one reviewer group, e.g. When multiple stakeholder groups need to review the document, it often makes sense to split the process into different review steps. Most commonly, these include project managers, product managers, the marketing team, designers, someone from legal, external stakeholders, and clients. Then, the piece can be approved, and officially classified as complete.Дepending on the type of document, specific team members or colleagues from other departments will be involved in the process. This reviewing process can be repeated until there are no more changes required. It allows team members, clients, or external partners to review and give feedback on a drafted piece of work.Дuring this stage, all invited stakeholders review the first drafts of documents, identify all areas where changes are needed, and leave and discuss feedback so the editor knows exactly what to do.

The document review process is a formalized, centralized, and consistent process. The most important features for document review and approval.

Six tips for streamlining your document review and approval process.

Document review and approval process in digital projects.

The difference between review and approval.

Why the document review and approval process is important.

Easy doc merge review